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    Privacy Policy

    Last updated: February 14, 2026

    1. Information We Collect

    When you use InventoryPilot AI, we may collect the following information:

    • Contact Information — Name, email address, phone number, and dealership name provided through signup forms, demo requests, or contact forms.
    • Account Information — Login credentials and account preferences for client portal access.
    • Inventory Data — Vehicle inventory information accessed through your vAuto account for the purpose of generating descriptions.
    • Usage Data — Pages visited, features used, and interactions with our website collected through analytics tools.
    • Device Information — Browser type, IP address, and device identifiers collected automatically when you visit our website.

    2. How We Use Your Information

    We use the information we collect to:

    • Provide and maintain our AI vehicle description service
    • Generate and deliver optimized vehicle descriptions to your vAuto account
    • Process payments and manage your subscription
    • Communicate with you about your account, service updates, and support requests
    • Improve our services and develop new features
    • Send promotional communications (with your consent, and you can opt out at any time)
    • Comply with legal obligations

    3. Third-Party Services

    We use the following third-party services to operate our business:

    • Stripe — Payment processing. Stripe's privacy policy governs how payment information is handled.
    • Google Analytics — Website usage analytics to understand how visitors interact with our site.
    • Supabase — Database, authentication, and secure backend infrastructure for our application.
    • vAuto (Cox Automotive) — Inventory management integration. We access only the inventory description fields you authorize.
    • Resend — Email delivery for transactional and service communications.

    We do not sell your personal information to third parties.

    4. Data Security

    We implement industry-standard security measures to protect your information, including encryption in transit (TLS/SSL), secure authentication, and access controls. However, no method of electronic transmission or storage is 100% secure, and we cannot guarantee absolute security.

    5. Data Retention

    We retain your personal information for as long as your account is active or as needed to provide you services. If you cancel your subscription, we will retain your information for a reasonable period to comply with legal obligations and resolve disputes. You may request deletion of your data by contacting us.

    6. Your Rights

    Depending on your jurisdiction, you may have the right to:

    • Access the personal information we hold about you
    • Request correction of inaccurate information
    • Request deletion of your personal information
    • Opt out of promotional communications
    • Request a copy of your data in a portable format

    To exercise any of these rights, contact us at the information below.

    7. Cookies

    We use cookies and similar technologies to improve your experience on our website, analyze usage patterns, and deliver relevant content. You can control cookie preferences through your browser settings.

    8. Children's Privacy

    Our services are not directed to individuals under the age of 18. We do not knowingly collect personal information from children.

    9. Changes to This Policy

    We may update this privacy policy from time to time. We will notify you of material changes by posting the updated policy on this page with a revised "last updated" date.

    10. Contact Us

    If you have questions about this privacy policy or our data practices, contact us at: